Our Volunteer Help: when you drive in and unload in our property - our volunteer helpers are there to help deliver your items/art to your site BUT they are not responsible if anything is damaged when transporting to your site. They are absolutely NOT to unload you car OR put your tent up but will help unload items at your tent site. You may want to bring extra help to set-up/take down also please leave pets at home during set-up not in your vehicle. Tipping our younger helper/volunteers is appreciated – thank you.

We are limiting driving into the orchard this year to selected artisan with heavy loads. Rock sculptures, metals, etc .

Golf carts utility vehicle are for our OUR volunteers ONLY - DO NOT USE .

Please be Patient, Kind and Positive. Respectful behavior on everyone's part creates a positive environment & market for all. WE WILL NOT TOLOERATE any bad behavior towards our staff, crew & volunteers - We are all busy PLEASE come prepare. BE KIND. Thank you.

Before calling or emailing a specific question PLEASE REVIEW and up date yourself with this market info. - Thank you

"New" PARKING: 2026 - parking at Hazelnut Farm just around the corner on Claudet Road look for sign.

(FRIDAY, SATURDAY and SUNDAY ONLY) We will have parking attendants there to help you park and we will provide a shuttle car or 15 passenger shuttle van for you back to the Art in the Garden, it is a 10 min walk back if you wish. This parking is for ARTISANS ONLY, we are asking that you only park ONE vehicle. YOU must have the parking pass to park at Hazelnut Farm - we will give you one to displayed on your car dash along with your cell number. THE PROPERTY will be closed off and locked 1hr before the start time each day so there are ABSOLUTELY NO ins and out during our Market hours. If this is a problem then we suggest you park at Nanoose Place Community Centre - walk to the school next door and take the free shuttle bus back or call for shuttle pick up 250 729 1529

There is NO over night parking at any of the farms. PLEASE DO NOT PARK ON THE ROADS around the Art in the Garden.

ABSOLUTELY NO smoking/vaping anywhere on our properties OR anywhere 400 meters from the entrance of the Art of the Garden or Hazelnut Farm and please pick up your garbage. Thank you

If this is an issue for you and need a break then take the shuttle back to the community centre and smoke in your car NOT at the Hazelnut farm or our property and NOT outside. Due to high fire hazzard and hay farmers in the area.

PLEASE Drive slowly into all properties!!!

WIFI: 2026 This WIFI is an added BONUS option we have this year BUT was NOT part of your application fee. ALL artisans must come prepared to use their 3G/5G date. Some vendors did off line sales on their square then connected to wifi to complete all transactions at end of the day or when they connected to the wifi extender. WE HAVE ALSO ADVERTISED to the public to bring cash. You will receive the password for your wifi area when you sign in, DO NOT SHARE your password.

We have a extender tower in place, along with 3 starlink (based on weather) in most parts of the property we are getting 2-3 bars of connections and some only one due to the trees. PLEASE use your own data when you can and PLEASE do not watch video on ANY of our WIFI a this will stop the connection. PLEASE limit ONE person per tent to use our WIFI. This WIFI is for transactions ONLY PLEASE. Once again DO NOT SHARE your password or watch or upload on our wifi as this pauses the connection FOR EVERYONE! WIFI password for your area will be given to you when you sign in. All past passwords have changed. PLEASE remember this is our third year using the extender and second year for Starlink BUT it did not work for everyone also crashed when too many people were on it or were watching videos online or did not reach some parts of the property so lets hope for the best.

There will be NO ATM machine at our event but we will have a square service available at the front entrance table. This means if the general public needs cash they can make a credit card payment for the amount they need in cash + 2.8% service fee. We make this service known at the front desk. We also advertise online to bring cash.

Artisan Set up times:

Wednesday 4pm – 8pm You will be provided one lanyard, parking passes, please write your cell number on it place it up on your dash. Please drive into the entrance of the Art in the Garden (at your specified set-up time – see below) - depending on the weather, you can drive right in with the direction of our volunteers ONLY - unload then park your vehicle inside our farm ONLY - DO not park on the road or at Hazelnut Farm, their farm is ONLY open to us during the event for Artisan parking only.

Thursday 10am – 8pm You will be provided one lanyard, parking passes, please write your cell number on it place it up on your dash. Please drive into the entrance of the Art in the Garden (at your specified set-up time – see below) - depending on the weather, and your spot you can drive right in – with the direction of our volunteers ONLY - unload then park your vehicle inside our farm ONLY - DO not park on the road or at Hazelnut Farm, their farm is ONLY open to us during the event for Artisan parking only.

Friday 8am – 10:30am NO cars will be allowed to drive into your "tent" site on Friday. (Market starts this day at Noon) ALL artisans car MUST be removed from the Art in the Garden Property by 10:45 and parked at Hazelnut Farm. We will have a shuttle going back and forth or a 10 min walk back. Last artisan shuttle will leave the Hazelnut Farm at 11:00am and then closed off and locked 1hr following days.

If you are setting up on Friday Please drive into our property - Park - do not block drive way or entrance in the property - sign in and you will be provided one lanyard, parking passes, please write your cell number on it place it up on your dash. Unload your art, bring to your site, then go park at Artisan parking. DO NOT SET UP your tent or art until your car has been moved to Artisan parking at Hazelnut Farm just just around the corner on Claudet Road look for the sign on Friday, Saturday & Sunday ONLY.

PLEASE NOTE: The last artisan shuttle will leave Hazelnut Farm 1hr before market event time then the gate will be locked.

You were sent an email April 30th asking you to specify a set-up time.

If you have not done so please email in your set-up time ASAP. If you already did, please do not email and ask when your set up time was, check your records. Times are filling up and if it says (FULL) beside the time then it is full choose another time.

PLEASE specify a time for set-up.

*****Click here: https://bumblebeesfarm.ca/art-in-the-garden-set-up

- Pick up your Vendor package on the day of your set up.

- All packages will be under your tent number not your name so remember your tent number at the entrance table ALSO all artisans are encouraged to wear their lanyards supplied during the market and your tent number provided must be clipped to your tent - please return ALL items in your package including parking passes, lanyards etc. at the end of the Market on Sunday. All artisans must have a tent. No display adverting tents from other commercial companies unless you cover it up with your business name.

PUBLIC PARKING: We are encouraging the public to park and use the Free Shuttle Service instead of the busy roads. Shuttle Service from Nanoose School, and Stone Tree Farm. Running every 20-30min. additioal parking at Nanoose Communty Centre short walk to the school to catch the shuttle bus.

TENT SPACE: Your space is 10x10. PLEASE be courteous to your neighbours tent. Do not spread out beyond your 10 x 10 space Pathways and flow of traffic is important so please do not take advantage of this as you will be asked to stay within your space. No tie down ropes that extend past your tent posts please use weights ONLY.

"Foodie" TENT SPACE: Your space is 8'x7'. Do not spread out beyond your 8'wide x7' deep space you will not require any tent only sheets or tarps to cover your table at night. you need a max 6' table and max 2 chairs.

TENT SITE: Your tent stays up for the duration of the event. Take all valuables with you. Our property is fenced in with a gate and we have some security walks BUT if you leave your items in your tent zip it up or cover your tables – we are not responsible for any lost or damaged items due to weather. Keep your tent area clear and clean during the show. No pets please. ALSO do not leave your garbage at your tent site after the Market PLEASE take it ALL with you or dispose in the Garbage bins.

RENTALS : If you have already reserved rentals, Tables and chairs will be delivered to your tent site as requested check at from entrance table. Please leave all rental items at your tent site once you leave on Sunday.

ELECTRICAL: PLEASE do not plug into the garden outlets as they run the music on the dock sound system and the pond pump.

WASHROOMS: The house, cottage and art studio washrooms are off limits to all artisans/public. We will have 6 porta potties and wash stations coming in on Thursday morning.

End of the Market Pack-up SUNDAY.

TAKE DOWN: Please do not pack up until 6:00pm Friday 4:00pm on Saturday and Sunday this allows the public to shop. The artisans shuttle will not start until 30min after end time each day.

DO NOT PACK up early!!! Once you have dismantled and packed up just get in line and the shuttles will bring the first 15 artisans to get their cars and so on. DO NOT go get your vehicle until you have dismantled and packed up. "New" this year we will opened up our back walking gate between the two porperties (our farm and Hazelbut farm) this means we can tranport your goods back to your car parked at the Halenut farm using our uitility carts, wagons etc.

We are asking vendors at tent stites 69-91 to use this gate if possible. and at the end of the day you can take the shuttle back or just walk back using this gate. AMSOLUTLEY NO SMOKING ON ANY OF THE PROPERTIES!!!

SOCIAL MEDIA: please click and share the links BUT not this email.

Facebook: www.facebook.com/Nanoose-Bay-Art-in-the-Garden

Instagram: www.instagram.com/nanoosebayartinthegarden/

Website: www.bumblebeesfarm.ca/art-in-the-garden

Frequently Asked Vendor Questions

Please reach us at nanoosebayartinthegarden@shaw.ca if you cannot find an answer to your question.

I followed the link for set up and sent my request in but did not hear back?

Your time request has been reserved for you. We ONLY email you back IF the time requested is full, as noted on the set up page.

My tent is in the Fruit Orchard and there a branch in my way, can I just snap it off?

No check with Art in the Garden Crew and we will try to tie it back or trim it.

I don't like my tent spot as it has a slight slope. Can I change locations?

NO, This is a farm and outside market. Most tents are on grass, gravel, wood chips. please come prepared and embrace the outside market atmosphere.

Can I get an extra vendor lanyard and parking pass.

One parking pass is given to each vendor in your Vendors package when you sign in at the front Entrance. You can ask for additional one limited quantiles available - parking at Hazelnut Farm Friday Saturday & Sunday ONLY

I have some family coming to check out my tent, do they have to pay?

Yes 12 yrs and under are free.

I have a 3 different friends coming to help me with my tent all three days can they just walk in.

"No" you must register them on the sign in sheet when you load in and they need to were a lanyard at your tent during the event. MAKE SURE you send them this vendor link so they are aware of all our events guidelines, parking, no smoking, loading in loading out, as this has been an issue in the past of helpers not being aware and their behavior or actions will effect you as a vendor.

Can I please bring my dog

No we are asking all Vendors to leave dogs at home with care if possible. We love dogs but this can cause issues as the public is welcome to bring well behaved dogs into the market. We have already made some exception to some vendors that have no other option but feel we have reached our maximum "vendor dogs" ALSO DO NOT LEAVE DOGS in your VEHICLES!! Find the care you need for your pets before the show please.

Can I just park outside the property?

"NO" Please do NOT park right outside property on the busy road when setting up or during the event. When setting up drive right in find a place to park and unload during the event park at Hazelnut Farm and use the shuttle van. or at the Community Centre and take the shuttle bus back. On Friday Saturday & Sunday only. We have additional limited parking behind the pond this year and this space is reserved for tent numbers 1-10 & 53- 68 ONLY. If you park on the road during the event you may be taking a spot away from your customer.

Can I just drive right up to my space.

"NO" & "YES" we will make that decision on the day but there is NO driving in on Friday set up day. If the ground is wet then NO and we will limit the numbers driving in this year as there was lots of extensive damage to the grass and some trees in the orchard last year. we realize you load my be heavy but we will have helpers to get your load to your spot. Please do not put down matts in your booth this kills our grass. We will have helpers there to help you load in to your tent BUT please tip these Students for their help.. ALSO be patient as everyone will be busy at all times.

Can I leave my items in my tent over night?

"YES" but we are not responsible for any damage due to wind, rain or theft , The gates will be closed and security camera in place at the entrance . PLEASE zip up your tent. (please note we have not had any issue in the past 15 years)

Can I connect to the farm WIFI?

We have a extender tower in place, along with 3 starlink (based on weather) in most parts of the property we are getting two bars of connections and some only one due to the trees. PLEASE use your own data when you can and PLEASE do not watch video on the farm WIFI a this will stop the connection. PLEASE limit ONE person per tent to use our WIFI. This WIFI is for transactions ONLY PLEASE. This WIFI is an added BONUS option we have included this year and was not part of your applicationfee. ALL artisans must come prepared to use their 3G/5G date. Farm WIFI password for your area will be given to you when you sign in. PLEASE remember this is our third year using the extender and it did not work for everyone and did not reach some parts of the property so lets hope for the best.

What if cellular service goes down in Canada.

We are NOT responsible for any power or cellular outages - we advertise to bring cash. BUT we will have the extender WIFI in place and we will have a square machine at the front entrance. So if your customer needs to pay you cash for example they can make a credit card payment $102.80 receive $100 in cash as there is a service fee of 2.8%. this is an option to help vendors who only take cash.

if the weather is good do I have to have a tent and sides?

Yes MUST have a tent with NO ropes that extend out - Tent sides are you own option but not mandatory. please bring weights for your tent.

What if I run out of Art/product to sell can I pack up early and leave.

NO you can not pack up and leave early wait till the end of the day. ALSO be prepared this is a 3 day event.

What if I cannot make it and send a friend to sell my art?

This is up to you BUT MAKE SURE your friend knows ALL about the vendor details concerning this event. SEND them the link.

I'm in the event this year does this mean I'm automatically in it next year?

NO you a have to re-apply each year.

Wishing everyone ANOTHER AMAZING year FULL of beautiful ART, music, food, FUN and imagination! - See you soon!

Frequently Asked Vendor Questions

2026 Artisan Lineup!

Nanoose Bay Art in the Garden Committee